CORONAVIRUS INFORMATION & UPDATES

COVID-19 INFORMATION & UPDATES

UNIVERSITY COVID-19 UPDATES

COVID-19 INFORMATION FROM AUBURN UNIVERSITY

Auburn University is closely monitoring the emergence of COVID-19 and consulting with public health officials to ensure the safety of the university community. This page will be updated regularly and highlights the latest statements or guidance from the university.

PROCUREMENT GUIDELINES FOR PPE & PROTECTIVE SUPPLIES

Effective immediately, all departmental requests for Personal Protective Equipment (PPE) supplies including but not limited to masks, gloves, hand sanitizer, disinfecting wipes, etc. must be requested through pperequests@auburn.edu.
 
Individual departmental purchases on p-card or other means will not be allowed. With the limited availability of PPE items, the centralized distribution will allow the University to help each department determine their specific needs and provide those items.

President Gogue on COVID-19

Dean Patterson on COVID-19

Travel Request Form

The Provost’s Office has continued to allow exceptions to the Auburn University restriction on business travel for urgent research activities that can be conducted in a way to minimize the risk of exposure to the COVID-19 virus. To facilitate and streamline the travel approval process, we have developed an online workflow process to replace the current email request and approval process. Effective April 1, 2020, requests for domestic travel for business purposes must be submitted online by competing the SharePoint travel form. The form is available on the Ag Intranet under the Research tab and directly through this link: https://aub.ie/coagtravel.
 
Please follow the steps below to access and complete the form:
  1. Open an internet browser and navigate to https://aub.ie/coagtravel
  2. If prompted to login, input your AU username and password in the appropriate boxes.
Note: The travel form is restricted to AU employees only, and faculty/staff.
  1. To submit a new travel request, choose the Create New Travel Request link.
  2. Review the Travel Protocols and instructions, then complete the form in its entirety and choose Submit.
  3. To review previously submitted requests, choose the View My Travel Requests option
The request starts with a faculty member and proceeds to his/her department head/chair, then to the associate dean for research, and then to the Provost for final approval. The department head/chair will have the choice of approving or denying and offering comments. The requestor and department head/chair will each receive an email alerting them to a travel request that has been approved by the Provost. Please note that all travelers will be expected to follow the travel protocols and infection control guidelines outlined on the form. If the request is denied at any stage of the approval process, the form will be routed back through the system. A request that is denied will need to be revised with appropriate modifications to the travel protocols. 

DR. WRIGHT ON INSTRUCTION

BIGGIO TEACHING GRANTS:
We are inviting proposals for support to procure instructional tools, platforms, technology, materials, and/or training that will help transform remote instruction in these courses. The Senate Teaching Effectiveness Committee will evaluate the proposals. The financial resources are being provided by the Office of the Provost. These grants cannot be used as salary supplement or for travel. Proposals will be reviewed after June 1, and July 1.

Innovating High-Impact Course Experiences


Biggio Center is collecting videos from faculty who are doing innovative things in their online teaching. This resource presents faculty-created content in three areas: Teach Well, Test Well, and Be Well. There are also instructions for how to share your own ideas and successes with faculty across campus.

To request funds from the College of Agriculture for equipment to support online instruction, please submit a brief proposal that includes the following information:
  • Equipment to be purchased and estimated costs
  • Description of how this equipment will support online instruction
  • Courses for which technology will be used
  • Estimated number of students taught in those courses
Submit proposals to Amy Wright
 

HAND ON WORKSHOP

HANDS ON TEACHING RESOURCES

Faculty,
 
I have been talking to students and others on campus, and I would like to provide you with a few updates and recommendations regarding instruction.
 
  • Students may be feeling a bit overwhelmed by their email volume right now. I know you are doing your best to communicate regularly with students regarding class expectations, and you may be more accustomed to emailing students. When possible, it would be helpful if you can send updates to students via Announcements in Canvas. Students are used to checking Canvas for course updates, and the app provides them a notification when there are updates to a Canvas course.
  • Students also rely heavily on their “to do” list in Canvas. When you create assignments in Canvas, please be sure to include a due date. This helps students stay organized and aware of upcoming deadlines.
  • Under the new state travel restrictions, students are still permitted to travel to the home of a friend or family member (or other location) to access internet for their courses.
  • For each of your courses, please identify a “backup” faculty member who would be able to take over for you in the event you are not able to continue to deliver instruction. It may be good to go ahead and add that faculty member now as an Instructor in that Canvas course. You can do this under the “People” page. On that page, just click the icon that says +People, enter their email address, and set their role to “Teacher”.
  • Hopefully soon I will be able to announce some workshops and training for delivering “hands on “ instruction online for our field and lab based courses.
  • Please give some thought to equipment you may need to enhance online instruction in your course. Share those requests with your department head/chair. The college is making funds available to cover the costs of that equipment.
I know you are all working hard to continue to provide our students with the best possible online instruction. Our students report that they appreciate all you are doing to help them out and accommodate their challenges. Thank you for all you’re doing.
 
Amy N. Wright, Ph.D.
Associate Dean for Instruction
Colleagues,
 
As we continue to offer instruction online, please give some thought to equipment and technology needed in your unit to effectively deliver course content online, especially in your more “hands-on” courses (ones with lab and field portions). Now through September 30, 2020, the college is making available to each department up to $5,000 to purchase AV and other technology and equipment needed to support online instruction. A unit likely will identify some initial equipment or software needed now. As other needs arise later in the summer or fall, an additional request can be made at that time.
 
To request funds for equipment, please submit a brief proposal that includes the following information:
  1. Equipment to be purchased and estimated costs
  2. Description of how this equipment will support online instruction
  3. Courses for which technology will be used
  4. Estimated number of students taught in those courses
Please submit your requests to me by email at wrigham@auburn.edu.
 
Looking ahead, I expect to announce soon some workshops/training from the Biggio Center on techniques for delivering lab and field-based instruction online. I hope you will use this opportunity to strengthen your instructional delivery systems and develop online content that can be used in face-to-face and hybrid courses in the future.
 
Thank you for all you’re doing for our students.
 
Amy N. Wright, Ph.D.
Associate Dean for Instruction
Faculty,
 
Below are some recommendations for you as you deliver instruction online. These will help protect you and your students.
 
  1. When scheduling Zoom lectures and testing, be sure to use your regularly scheduled class time to avoid conflicts with another course meeting via Zoom.
  2. Faculty should use their regularly scheduled University Final Exam Time (if exam is to occur at a certain time) to avoid conflicts with other final exams. http://www.auburn.edu/administration/registrar/documents/Spring_Exam_Schedule_2020.pdf
  3. Be sure that you are posting assignment due dates in Canvas. Students rely on the calendar feature in Canvas to organize their due dates.
  4. Be flexible and creative. There are many ways to deliver content and assessments. Be understanding of your students’ challenges and look for creative ways to assess their learning and deliver material.
  5. Clearly describe any modifications to class schedule, content, assignments, due dates. Send reminders as needed.
  6. AU’s Academic Honesty standards remain in place. Faculty procedures for reporting allegations of academic dishonesty have not changed. http://www.auburn.edu/academic/provost/academic-effectiveness/academic-honesty.php
  7. The new S/U option for students does not impact how you assign grades in your courses. Continue to grade all exams, quizzes, assignments as you have planned, and submit a final letter grade in Banner as you would normally.
  8. The Office of University Writing has many resources to support students and faculty. http://wp.auburn.edu/writing/wp-content/uploads/2020-COVID-10-University-Writing-Support.pdf
  9. Aub.ie/keepteaching and aub.it/bighelp
 
Thank you for all you’re doing.
 
Amy N. Wright, Ph.D.
Associate Dean for Instruction
To Our Great Plains IDEA Community:
 
We know that many of your institutions are preparing to move courses online due to temporary campus closures, and that your universities are inevitably working to aid faculty as much as possible in those efforts. Great Plains IDEA wants to provide any support we can to make that transition easier. Attached you will find online teaching resources, including the Principles of Effective Online Teaching, Best Practices for Online Teaching, and an Instructor Classroom Checklist. We encourage you to distribute these to anyone you think they may benefit. These resources can also be found on our website.
 
In addition to these teaching resources we have also created a webpage where you can find out more information about member universities and the steps they are taking to safeguard their campuses, including closures, delays, and announcements.
 
For those faculty, staff, and administrators who may be working remotely in the coming weeks to take care of children, we encourage you to check out these educational activity resources available from our early childhood faculty.
 
If you have questions, or if we can be of any further assistance, please do not hesitate to contact us.
 
Amanda J. Burris, Ph.D.
Great Plains IDEA
310 Lafene Health Center
1105 Sunset Avenue
Manhattan, KS 66502
Office: 785-532-2804
Email: ajburris@ksu.edu
What is Great Plains IDEA?
College of Agriculture Students,
 
I hope things are going well for you as we transition to online instruction. I wanted to share a few updates, reminders, and suggestions with you.
  • The University continues to update the Frequently Asked Questions Student section of this website: https://ocm.auburn.edu/news/coronavirus/faq.php Follow that link, click the “Students” tab, and scroll down to the “Academic Questions” sections for answers to class-related FAQs. This website also contains information related to Housing, Dining, and Financial issues.
  • If any of you are struggling with internet connectivity issues, let you instructor know right away. The University is working to identify ways to accommodate you. Remember that Zoom and Canvas apps are both available for download on your phone.
  • For those of you who still need to complete your registration advising, please reach out to your advisor to schedule that session via phone, email, or Zoom.
  • Finally, one our Academic Advisors, Codi Plaster, has prepared some helpful advice and suggestions for you. I encourage you to view this short video here: https://youtu.be/z8qisdOJrA0
We are in this together, and we are here to support you. If you have any other questions, please don’t hesitate to reach out to your instructors, academic advisor, or me.
 
Be Well and Stay Safe,
 
Amy N. Wright, Ph.D.
Associate Dean for Instruction
Faculty,
 
I would like to offer you the following suggestions to assist you as you plan and deliver instruction online.
  • Start initially with the most crucial items – delivering content to students (lectures, handouts, references). Then determine which subsequent activities you need to include (discussion, assignments, exams and quizzes).
  • Communicate regularly with students (Canvas is best) about any course activities. Clearly indicate expectations and deadlines. Determine if you can build in some leniency with students as they comply with these expectations. Students should call the University’s OIT Helpdesk for assistance with connecting or technology (844-4944 or itservicedesk@auburn.edu).
  • Determine if exams delivered and graded in Canvas will need a proctor. The Biggio Center has information on proctoring. aub.ie/keepteaching
  • Consider rearranging (if necessary) your lab schedule to cover lab topics that may be illustrated by videos or supplemental readings during this time. YouTube videos can be particularly useful for this as are other academic institutions and Extension websites. You may also do a demonstration and stream that live or post a recorded version.
  • Determine if scheduled field trips can be rescheduled for later in the semester or need to be cancelled. If cancelled, identify additional readings, projects or videos that could substitute for the field tip content.
  • Identify alternative Directed Studies/Special Problems activities (readings, phone calls, zoom meetings, email, webinars, writing assignments) that will continue opportunities for student learning remotely.
  • In addition to the Biggio Center resources provided to you in previous emails (aub.ie/keepteaching , aub.ie/bighelp) each department has faculty members familiar with these technologies that are able to assist you.
  • Keep in mind that while some of these “substitutions” differ from what you had originally planned, they can still be effective teaching tools.
 
Finally, I encourage you to keep it simple, stay engaged with your students, and utilize the many resources available to you.
 
I am fully confident in your ability to continue to deliver quality instruction and course content to our students during this time. I appreciate your efforts.
 
Amy N. Wright, Ph.D.
Associate Dean for Instruction

DR. PHILLIPS ON EXTENSION